ACCOUNTS RECEIVABLES ASSOCIATE

Sonoma Creamery   Sonoma, CA   Full-time     Accounting
Apply Now
Posted on September 2, 2020

Sonoma Creamery is a dynamic growth company making all-natural, clean-label cheeses and crunchy baked cheese snacks. Founded in 1931, we have a heritage of quality and innovation in making fresh cheese. Since 2012 we have been under new ownership and management and have expanded our product line to new, on-trend, shelf-stable, gluten-free, high-protein, low-carb, crunchy baked real cheese snacks with short, clean ingredient decks. Taste is #1, so our motto is "healthy indulgence." As we continue to grow, we are looking for talented, positive, hard-working individuals to join our team.

The Accounts Receivables Associate will be responsible for handling daily invoicing and processing cash receipts. The position has a broad range of responsibilities that requires a good handle on:

1) auditing sales orders and reconciling customer charge-backs;
2) posting payments and keeping collections at a minimum; and
3) creating new customer accounts and maintaining the ERP and physical files current. The Accounts Receivables Associate is key brand representative ensuring we have a clean A/R in our rapidly growing company and will require excellent attention to details and experience in accounts receivable cash applications, as well as, requires the ability to participate in a collaborative work environment that supports the financial goals of Sonoma Creamery.

Duties & Responsibilities
• Review all daily Sales Orders for accuracy and post all invoices. Send out all invoices for remittance and submit all EDI invoices online.
• Billback Invoices - review, code, submit for approval and process all industry-related billback invoices. Ensure validity of all invoices in order, and work to improve the process for obtaining validity of billbacks. Process credit memos to be applied to open receivables. Research, submit, and track billback disputes/claims and apply any refunds accordingly.
• Cash Receipts – receive process, scan and post all check and wire payments received for deposit daily.
• Track and post all automatic payment deductions from bank account daily.
• Collections – Follow up with past due customers daily to ensure payments received within stated terms.
• Responsible for establishing new customer accounts, including processing credit checks with potential new customers. Responsible for customer account maintenance in NAV, including documenting all contacts and related information and maintaining A/R files and archives.
• Reporting – Generate Daily A/R Aging report and reconcile with AR summary sheet.
• Create and maintain Promotional Calendar working in conjunction with Sales Dept. and Brokers to keep updated.
• Assist with all annual audits by generating reports and pulling documentation.
• Calculate, book, and reconcile monthly demo expense accrual entry. Update Demo Tracking spreadsheet.
Sonoma Creamery is a dynamic growth company making all-natural, clean-label cheeses and crunchy baked cheese snacks. Founded in 1931, we have a heritage of quality and innovation in making fresh cheese. Since 2012 we have been under new ownership and management and have expanded our product line to new, on-trend, shelf-stable, gluten-free, high-protein, low-carb, crunchy baked real cheese snacks with short, clean ingredient decks. Taste is #1, so our motto is "healthy indulgence." As we continue to grow, we are looking for talented, positive, hard-working individuals to join our team.
The Accounts Receivables Associate will be responsible for handling daily invoicing and processing cash receipts. The position has a broad range of responsibilities that requires a good handle on: 1) auditing sales orders and reconciling customer charge-backs; 2) posting payments and keeping collections at a minimum; and 3) creating new customer accounts and maintaining the ERP and physical files current. The Accounts Receivables Associate is key brand representative ensuring we have a clean A/R in our rapidly growing company and will require excellent attention to details and experience in accounts receivable cash applications, as well as, requires the ability to participate in a collaborative work environment that supports the financial goals of Sonoma Creamery.

Duties & Responsibilities
• Review all daily Sales Orders for accuracy and post all invoices. Send out all invoices for remittance and submit all EDI invoices online.
• Billback Invoices - review, code, submit for approval and process all industry-related billback invoices. Ensure validity of all invoices in order, and work to improve the process for obtaining validity of billbacks. Process credit memos to be applied to open receivables. Research, submit, and track billback disputes/claims and apply any refunds accordingly.
• Cash Receipts – receive process, scan and post all check and wire payments received for deposit daily.
• Track and post all automatic payment deductions from bank account daily.
• Collections – Follow up with past due customers daily to ensure payments received within stated terms.
• Responsible for establishing new customer accounts, including processing credit checks with potential new customers. Responsible for customer account maintenance in NAV, including documenting all contacts and related information and maintaining A/R files and archives.
• Reporting – Generate Daily A/R Aging report and reconcile with AR summary sheet.
• Create and maintain Promotional Calendar working in conjunction with Sales Dept. and Brokers to keep updated.
• Assist with all annual audits by generating reports and pulling documentation.
• Calculate, book, and reconcile monthly demo expense accrual entry. Update Demo Tracking spreadsheet.


Sonoma Creamery

21750 8th St E A,
Sonoma , CA
https://sonomacreamery.com/