Energy and Sustainability Administrative Coordinator

County Of Sonoma   Santa Rosa, CA   Full-time     Administration / Clerical
Posted on January 7, 2022
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Starting salary up to $33.59/hour ($70,106/year) plus a cash allowance of approximately $600/month*. An additional $1.15/hour for the bilingual position.**


Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to excellent benefits* including:
 

  • An annual Staff Development/Wellness Benefit allowance up to $1,000 and ongoing education/training opportunities
  • Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
  • Significant portion of health care premiums paid by the County and access to several health plan options
  • County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
  • Retirement fully integrated with Social Security
  • May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
  • Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range

About the Positions

The Energy and Sustainability Administrative Coordinators will work in the Energy and Sustainability Division of General Services in a team-focused environment, delivering excellent customer service to a diverse customer base, and providing education and outreach on the benefits, savings, and value of energy efficiency, water conservation, renewable energy generation, seismic strengthening, wildfire safety, and sustainable practices with respect to building improvements. Additional responsibilities include:

  • Providing information to customers via telephone, email, and face-to-face regarding building improvements, qualified contractors, green business certification, and available rebates and financing
  • Conducting site visits and assessments to identify and/or verify improvement project results and sustainability practice implementation
  • Processing program applications and requests for financing disbursement, as well as reviewing supporting documents and verifying them for completeness and correctness
  • Assisting in the preparation and maintenance of operating manuals, organization and workflow charts, spreadsheets, databases, forms, and similar materials
  • Training or orienting employees and others on the use of department documents, other data gathering materials, and departmental procedures

Ideal candidates will thrive in a team environment and be excited to learn and grow with the expanding opportunities related to climate change, resilience, and sustainability and be comfortable working with the community in making public presentations at workshops, events, and consultations. Additionally, they will have:

  • Excellent written and oral communication skills
  • The ability to shift tasks throughout the day, as needed while prioritizing workload 
  • Knowledge of construction, green building, real estate, and solar industries and familiarity with real estate lending terms/vocabulary
  • Experience using Salesforce or other Customer Relationship Management systems
  • Advanced skills in using Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Adobe Acrobat applications
  • Experience in building and maintaining effective work relationships with internal and external customers
  • Familiarity with and experience editing documents to ensure compliance with Americans with Disability Act (ADA) requirements 
  • A Notary Public certification is desired, but not required
  • A sense of humor!

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits directory. The Civil Service title is Administrative Aide.

**The bilingual position requires English and Spanish skills at the fluent (reading, writing, and conversational) level. Applicants for bilingual position must indicate their proficiency level in the required supplemental questionnaire. An examination will be conducted prior to employment to a bilingual designated position to confirm level of skill in this area. Bilingual premium pay will be applied upon the assignment of bilingual work.

This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment.

APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED.

 

Minimum Qualifications

Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity. 
 
Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity. 
 
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

Knowledge, Skills, and Abilities

Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations. 
 
Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications. 

Certain positions may require the ability to speak, read and write fluent Spanish.
 
Positions allocated to this class may require specific knowledge and abilities.

Selection Procedure & Some Helpful Tips When Applying

 

  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.