Deputy Clerk - Boards and Commissions - Confidential
What We Offer
Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing your contributions work to better our shared community. You can also look forward to flexible work arrangements and excellent benefits* including:
- A hybrid telework schedule that meets the needs of the Board of Supervisor's meeting schedule, our staff, department operations, and the communities we serve, possible
- Eligibility for a salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
- County paid 100% premium contribution for the majority of employee-only and employee + family health plan options
- Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
- An annual Staff Development/Wellness Benefit allowance of up to $1,000 and ongoing education/training opportunities
- County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits
- Retirement fully integrated with Social Security
- May be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment
Become a Valued Member of the Clerk of the Board Team
The Office of the Clerk of the Board of Supervisors provides complex, confidential administrative support to the County's Board of Supervisors and County Administrator's Office. The County Administrator and the Chief Deputy Clerk of the Board (COB) are regularly asked a wide variety of questions about the County, organizational support, and critical service needs. The Chief Deputy COB relies on their staff to be detail-oriented and extremely organized in order to track and manage multiple boards and commissions, and to clearly and empathetically interact with a wide variety of diverse customers.
As the COB's Deputy Clerk - Boards and Commissions, you will coordinate, organize, and track countywide appointments of board and commission members; serve as Maddy Act boards and commissions clerk for the Board of Supervisors; and serve as the Form 700 Filing Officer for the County. Additionally, you may act as lead, train other clerical staff, and serve as back-up support in the planning and coordination of all details related to public meetings, including anticipated appearances, presentations, media, and public attendance.
As the ideal candidate to join the COB’s team, you are a highly organized team player who is able to work independently and has a passion for supporting our community. The Deputy Clerk must also have excellent judgment, the ability to solve problems independently, superior communication skills, and thrive within a deadline-driven environment. You are customer service-focused, comfortable asking clarifying questions, and understand that everyone you interact with, whether the general public, a colleague, or executive administrator, is your client. Additionally, you are quick to understand organizational priorities, have a creative and innovative mindset, can effectively pivot as priorities change, and have experience:
- Organizing and handling multiple databases
- Assisting in the preparation and processing of notices, legal documents, and/or official records for public boards, commissions, or other bodies of authority
- Researching, identifying, and interpreting codes, laws, ordinances, policies, procedures, and/or regulations
- Engaging and interacting with diverse audiences at all levels and are able to establish and maintain constructive working relationships with various people and their wide variety of communication styles
- Exercising sound judgment and a common-sense approach to addressing challenging customer service situations
- Notary Public certification is desirable
Additionally, knowledge of requirements related to any of the following is highly desired: Americans with Disabilities Act (ADA) document accessibility, Brown Act, Fair Practices Commission codes, Maddy Act, and/or Public Records Act.
Join Our Team and Bring Your Commitment to Public Service to the County of Sonoma
The County of Sonoma is the place to live, grow, and build your career legacy. When you join the County of Sonoma, you'll have the freedom to explore the beauty of our county - its picturesque coastline, majestic redwoods, historic towns, fine dining, award-winning wineries, and a wide variety of entertainment and cultural activities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org.
The Board of Supervisors is recruiting to fill their Deputy Clerk - Boards and Commissions position, which is designated confidential. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title of this position is Administrative Aide.
*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.
Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.
Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.
License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.
Knowledge, Skills, and Abilities
Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.
Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.
Certain positions may require the ability to speak, read and write fluent Spanish.
Positions allocated to this class may require specific knowledge and abilities.
Selection Procedure & Some Helpful Tips When Applying
- Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
- You should list all employers and positions held within the last ten years in the work history section of your application and should be as thorough as possible when responding to the supplemental questions.
- You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
- Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.