Deputy Clerk of the Board of Supervisors I/II
County Of Mendocino
Ukiah, CA
Full-time
Administration / Clerical
Posted on July 19, 2019
Deputy Clerk of the Board of Supervisors I/II
- Deputy Clerk of the Board of Supervisors I
The Position
The current vacancy is in Ukiah. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions throughout the County, should they occur.
The Deputy Clerk of the Board series provides an excellent career path for those interested in pursuing a career with the County of Mendocino.
Under direct supervision, performs a variety of complex and confidential administrative, programmatic, analytical, and technical functions in support of the operations Board of Supervisors and Clerk of the Board.
The Deputy Clerk of the Board series provides an excellent career path for those interested in pursuing a career with the County of Mendocino.
Under direct supervision, performs a variety of complex and confidential administrative, programmatic, analytical, and technical functions in support of the operations Board of Supervisors and Clerk of the Board.
Job Requirements and Minimum Qualifications
Examples Of Duties:
Duties may include but are not limited to the following:
- Perform duties in support of a variety of departmental program regulations such as Board of Equalization, tax assessment appeals, California Map Act/subdivision map recordation requirements, Williamson Act (land preserve contracts, appeals of land use decisions, etc.), ensures compliance with applicable program regulations.
- Assist with the scheduling and preparation of the County Board of Supervisors agendas and related items.
- Attend meetings of the Board of Supervisors and other bodies, taking minutes of proceedings for permanent records, call roll, mark exhibits and administer oaths when necessary.
- Transcribe minutes and prepare for final review, provide notification of Board actions; create minute orders for items requiring continuation, follow-up upon Board direction; track Board activities and provide reports to ensure completion of assigned project.
- Review correspondence, reports and contracts from various meetings for content, comprehension, accuracy, etc.
- Participate in the development, evaluation and implementation of policies, procedures and standards for the department and ensures compliance, recommends improvement when necessary.
- Interact and collaborate with a variety of high-level individuals, both internally and within the community to provide information; respond to various inquiries of the public, media, County departments; receives policy, service and information requests and refer to appropriate division/department for processing, follow-up and/or review.
- Maintain departmental information services systems including: administering customized records management, Internet site and imaging system software; providing staff training; troubleshooting problems; making recommendations for purchases; arranging for software/upgrade installations; performing system back up functions.
- Prepare complex, routine and non-routine reports as requested; receive, sort, and summarize material for the preparation of reports; research, compose and distribute confidential and non-confidential correspondence, agendas, letters, legal notices, resolutions, presentations and related items using a variety of software.
- Relieve officials of routine administrative details such as reviewing reports for accuracy and conformance to policies and standards; monitoring and communicating departmental policies and procedures, and updating publications for final approval; report administrative and/or operational problems to supervisor.
- Coordinate and schedule appointments, meetings, or reservations at the request of staff; prepare the location, photocopy materials and prepare agendas.
- Act in the capacity of the Clerk of the Board in the absence of the Clerk of the Board.
- Exercise independent judgment in presenting solutions to internal and external customers
- Maintain and upgrade professional knowledge and skills by attending seminars and training programs and by reading trade and professional journals and publications.
- May deal with sensitive and confidential matters at the discretion of the department director.
- Enter and retrieve a variety of complex information from a computer terminal.
- May serve as backup for other positions within the department.
- May train other staff.
- Perform other related duties as assigned.
Minimum Qualifications Required
Education and Experience:
High school diploma or GED equivalent; supplemented by two (2) years of college or technical school course work of a business/executive nature with knowledge of administrative skills; AND three (3) years of progressively responsible related administrative or governmental experience that required well-developed secretarial skills including typing, filing, developing reports, transcribing information, answering telephones, and relieving a manager of routine administrative duties; or an equivalent combination of training and education.
- Deputy Clerk of the Board of Supervisors II
The Position
The current vacancy is in Ukiah. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions throughout the County, should they occur.
The Deputy Clerk of the Board series provides an excellent career path for those interested in pursuing a career with the County of Mendocino.
Under general supervision, performs a variety of complex and confidential administrative, programmatic, analytical, and technical functions in support of the operations Board of Supervisors and Clerk of the Board.
The Deputy Clerk of the Board series provides an excellent career path for those interested in pursuing a career with the County of Mendocino.
Under general supervision, performs a variety of complex and confidential administrative, programmatic, analytical, and technical functions in support of the operations Board of Supervisors and Clerk of the Board.
Job Requirements and Minimum Qualifications
Examples Of Duties:
Duties may include but are not limited to the following:
- Perform duties in support of a variety of departmental program regulations such as Board of Equalization, tax assessment appeals, California Map Act/subdivision map recordation requirements, Williamson Act (land preserve contracts, appeals of land use decisions, etc.), ensures compliance with applicable program regulations.
- Assist with the scheduling and preparation of the County Board of Supervisors agendas and related items.
- Attend meetings of the Board of Supervisors and other bodies, taking minutes of proceedings for permanent records, call roll, mark exhibits and administer oaths when necessary.
- Transcribe minutes and prepare for final review, provide notification of Board actions; create minute orders for items requiring continuation, follow-up upon Board direction; track Board activities and provide reports to ensure completion of assigned project.
- Review correspondence, reports and contracts from various meetings for content, comprehension, accuracy, etc.
- Participate in the development, evaluation and implementation of policies, procedures and standards for the department and ensures compliance, recommends improvement when necessary.
- Interact and collaborate with a variety of high-level individuals, both internally and within the community to provide information; respond to various inquiries of the public, media, County departments; receives policy, service and information requests and refer to appropriate division/department for processing, follow-up and/or review.
- Maintain departmental information services systems including: administering customized records management, Internet site and imaging system software; providing staff training; troubleshooting problems; making recommendations for purchases; arranging for software/upgrade installations; performing system back up functions.
- Prepare complex, routine and non-routine reports as requested; receive, sort, and summarize material for the preparation of reports; research, compose and distribute confidential and non-confidential correspondence, agendas, letters, legal notices, resolutions, presentations and related items using a variety of software.
- Relieve officials of routine administrative details such as reviewing reports for accuracy and conformance to policies and standards; monitoring and communicating departmental policies and procedures, and updating publications for final approval; report administrative and/or operational problems to supervisor.
- Coordinate and schedule appointments, meetings, or reservations at the request of staff; prepare the location, photocopy materials and prepare agendas.
- Act in the capacity of the Clerk of the Board in the absence of the Clerk of the Board.
- Exercise independent judgment in presenting solutions to internal and external customers
- Maintain and upgrade professional knowledge and skills by attending seminars and training programs and by reading trade and professional journals and publications.
- May deal with sensitive and confidential matters at the discretion of the department director.
- Enter and retrieve a variety of complex information from a computer terminal.
- May serve as backup for other positions within the department.
- May train other staff.
- Perform other related duties as assigned.
Education and Experience:
One (1) year as a Deputy Clerk of the Board of Supervisors I with Mendocino County, or in a governmental agency performing duties similar to that of Deputy Clerk of the Board I with Mendocino County; or, high school diploma or GED equivalent; supplemented by two (2) years of college or technical school course work of a business/executive nature with knowledge of administrative skills; AND five (5) years of progressively responsible related administrative or governmental experience that required well-developed secretarial skills including typing, filing, developing reports, transcribing information, answering telephones, and relieving a manager of routine administrative duties.
EOE